Thesis monitoring committee

The Physics and Engineering Doctoral School has set up an individual monitoring scheme for each doctoral student.

The individual monitoring committee is a system for monitoring doctoral students provided for in Article 13 of the decree dated 25 May 2016, modified by the decree dated 26 August 2022, establishing the national training framework and the procedures leading to the award of the national doctorate degree

Individual monitoring committee membership

The individual monitoring committee has a minimum of two members:

➔ One reffering member who is a researcher or a faculty from outside the research center or specialist field of the thesis

the main contact for the doctoral student and for the SPI ED throughout the thesis
the advisor works at the SPI ED and holds an HDR liste des personnels HDR de l'ED SPI

put forward by the thesis supervisor and confirmed by the ED
designated at the time of registering for the doctorate (name to be entered into ADUM and into the ED information form, downloadable from the doctoral student’s account)

➔ One researcher or a faculty with expertise in the field covered by the thesis

not being part of the doctoral student’s research team (as defined by HCERES)
not having published with the thesis supervisor(s) for at least three years
not having any ongoing collaboration with the thesis supervisors’ team
as far as possible, external to the University of Bordeaux
put forward by the thesis supervisor in agreement with the doctoral student
chosen within the first six months of the thesis

It is possible for the doctoral student to suggest a membre of their choice to their committee from the first year.

The thesis supervisor must obtain the proposed individual monitoring committe members’ agreement before the doctoral student fills in the committee members’ names on ADUM.

Calendar

Committee members designation

The declaration of the committee members is made by the doctoral student in agreement with his/her thesis director

When ?

Where ?

Member N° 1 - referring member

(a faculty from outside the research center

or specialist field of the thesis)

at the time of PhD application

- on ADUM
AND
- on the ED information form

Member N° 2

at the latest in the first 6 months of the thesis

- on ADUM

It is possible for the doctoral student to suggest a membre of their choice to their committee from the first year

	When?	Where ?
Member N° 3 (Optional)	during the first year	- on Adum

Organization of the individual monitoring committee

if the initial registration for a doctorate occurs during the academic year (between January and June):the 1st CSI meeting will take place between September and mid-October

1st year CSI	between September and mid-October
2nd year CSI	between April and June
3rd year CSI	between April and June

if the initial registration for a doctorate occurs at the start of the academic year (between September and December) and requires a 4th year of registration by special dispensation (thesis defense after December):requires a 3rd CSI between September and mid-October

1st year CSI	between April and June
2nd year CSI	between April and June
3rd year CSI	between September and mid-October

Documents to the individual monitoring committee members

One week before the meeting, the doctoral student must send the following documents to the individual monitoring committee members :

a progress report on their research work
- outline of the report (two-page (max.) typed document written by the doctoral student
their portfolio
- document available in the Career section of the doctoral student’s ADUM account

their interim report
- document filled in and signed by the doctoral student and their supervisor and/or co-supervisor.

the confidential annex (optional document)
- document completed by the doctoral student (when appropriate) to provide complementary information about how their thesis is ongoing. This document is not communicated to the thesis supervisor(s)

Frequently asked questions

1. I want to change the composition of my committee.

The composition of the doctoral student’s individual monitoring committee remains constant throughout their doctorate. It's not possible de modify it.
But, it is possible for the doctoral student to suggest a member of their choice to their committee from the first year.
If necessary, the doctoral student can contact the doctoral school to discuss the composition of his/her CSI, after the first year.

2. Can my co-supervisor be part of the CSI ?

Committee members must play no part in supervising the doctoral student’s work.
The director (and if applicable, the co-supervisor) is invited to the presentation of the work and to the scientific discussions that follow.

3. What happens if I have a reserved or an unfavorable opinion from the CSI?

In the case of an unfavorable opinion, the ED management, on the basis of the CSI's report, may ask to meet with the doctoral student and/or his/her thesis director, if applicable.

4. I encounter difficulties during my thesis.

In case of difficulties threatening the good progress of the thesis, the doctoral student has the possibility to fill in a document (confidential appendix) and send it by e-mail to the members of the CSI, before the interview, in order to bring additional information.

This document is not communicated to the thesis supervisor(s)

Updated on 26/04/2023

Contact

Administrative office

Building A1
351, cours de la libération
33405 Talence CEDEX

05 40 00 65 26
Contacter par courriel

Thesis monitoring committee

Doctoral program

Référence réglementaire